4 Popular Inventory Management Software Programs for Small Businesses 2023

how to create an inventory system for small business

Whenever you process inbound or outbound shipments, Finale Inventory automatically updates your quantity on hand. Wasp began with the desire to provide easy, straightforward, and error-free tracking solutions for SMBs. At the time, Wasp recognized most tracking solutions were designed – and priced – for enterprise-level companies, forcing most SMBs to track business-critical items manually.

Most POS systems also come with a card scanner that lets you accept card payments, send invoices and purchase orders, and offer advanced sales analytics tools. Many small businesses still use pen and paper to track inventory, but popular POS systems like Square, Vend or Lightspeed offer inventory systems let you do a whole lot more. Sometimes the calculations and formula Charles Kurk Professional Bookkeeping Services are limited to a single person in the company, which creates a point of weakness. We evaluated that ZarMoney inventory is the most appropriate for small businesses because of its ease to use and price point. It offers the essential features needed to optimize a small business. Cin7 breaks this cycle by offering built-in modules that come standard with your plan.

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This website is using a security service to protect itself from online attacks. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. Now that you have a set of tools and principles to make an inventory for your small business, start slowly and test a few ideas out. This is one of the more difficult parts of managing your inventory, but there are ways to set up reorder triggers within your POS system. This means you can set an alert to notify you when a certain product is at a specific low stock level. Using the company’s payment processing software, Lightspeed Payments, will get you a discount on your monthly software subscription.

What is the best way to create an inventory system?

  1. Create well designed location names and clearly label all locations where items may be stored.
  2. Use well organized, consistent, and unique descriptions of your items, starting with nouns.
  3. Keep item identifiers (part numbers, sku's, etc..)

Several of our successful clients report growing their business four times with the help of our powerful inventory management tools. Finale Inventory offers an excellent cloud inventory management software system perfect for small and growing businesses. Our software supports various inventory management applications for warehouse management and multi-channel e-commerce inventory, giving you many options to best use your management system.


The push strategy, on the other hand, relies on forecasting and is based on expected or predicted demand. The just-in-time strategy generates products at the time they are ordered. The strategy used varies by industry, type of business and the company’s inventory strategy. Spreadsheets aren’t an effective inventory management tool because they have to be updated manually, which is time consuming and means the data is almost always out of date. Also, spreadsheets can’t scale with your business, can’t communicate with your POS, and don’t show you how your products are selling.

how to create an inventory system for small business

Benefits include happier customers, more sales, and more bargaining power for lower inventory cost down the line. The potential for supply chain optimization savings is far greater than many new business owners realize; the type of savings that can make or break a business on a budget. When making choices based on data, not educated guesses, your business can prepare for growth, predict demand, determine where to spend money and have a better understanding of its performance.

Step 2: Verify the physical count results against inventory records

NetSuite is an ERP software with inventory management capabilities, allowing you to monitor stock levels across digital and physical channels and avoid stockouts through real-time updates. NetSuite uses various historical and seasonal data, including average lead time and the number of inventory days of supply, to automate reorders and ensure your inventory https://accounting-services.net/how-to-set-up-as-an-independent-contractor-in-the/ is always well stocked. Netsuite charges an implementation fee starting at $25,000, plus an annual licensing fee depending on your company’s size and any additional customizations or integrations. You need to have a strong system in place to keep track of your stock levels so you know what to stop ordering, what needs to ship first and what’s a new arrival.

how to create an inventory system for small business

Good inventory management will also ensure that you don’t overstock products that you won’t be able to sell. FIFO stands for “first in, first out.” When it comes to small business inventory management, products should sell in the same chronological order you purchased or created them. The FIFO approach can also come in handy for many inventory-based accounting methods and can have tax advantages in certain situations. The first step in staying on top of your inventory is to organize your items with as much data and product information as possible. Successful inventory management is a direct result of strong data analysis.

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